AI agents for SmartHR
A Monmo agent works in SmartHR the way a labour and HR administrator would. It follows new-hire forms and year-end adjustment until everyone has finished, keeps the employee database tidy, answers questions from your work rules and summarises survey results. It works through the access you connect, in Japanese or English. Requests to employees, record changes and insurance filings wait for your approval.
Updated 2026-11-13 · Free to start. Paid plans from $15 a month.
What agents do in SmartHR
Follow new-hire forms to the end
For each person joining next month it checks which onboarding details are still missing, such as commuting route, dependants or bank account, and drafts a polite reminder. Sending each request asks first.
AskList everyone joining on 1 December whose onboarding forms are incomplete, and draft a reminder for each.
Track year-end adjustment
Every Monday in November it lists employees who have not finished their year-end adjustment, with the step each one stopped at, and posts a summary for managers in Slack or Chatwork once you allow it.
AskEvery Monday at 10 until the deadline, show me who hasn't finished year-end adjustment and where they are stuck.
Answer questions from the work rules
When someone asks about childcare leave, overtime rules or the commuting allowance, it reads your work rules and the person's record, then drafts an answer that quotes the article it relied on.
AskKenji asked whether he can take childcare leave in two parts. Check our rules and draft a reply in Japanese.
Tidy the employee database
After a reorganisation it compares departments, positions and managers in SmartHR with the new chart in Google Sheets, finds records that do not match and proposes each correction for you to approve.
AskCompare the April org chart in this sheet with SmartHR and list every employee whose department or manager is out of date.
Prepare insurance paperwork
When someone joins, leaves or moves house, it gathers the details the related social insurance procedure needs and checks them against the record. Filing the application stays a step you check and approve.
AskThree people leave at the end of March. Gather what each social insurance procedure needs and tell me what is missing.
Summarise an employee survey
When a survey closes it reads the results by department, picks out the themes and the questions with the biggest change since the last round, and writes a short report in Google Docs.
AskSummarise the October engagement survey by department and compare it with the spring results.
List contracts coming up for renewal
On the first of each month it lists fixed-term contracts ending in the next 60 days, with department and manager, so renewals are decided in time. The decision on each contract stays with you.
AskOn the 1st, list fixed-term contracts ending within 60 days, with each person's manager.
How it connects
- 1You connect your company's SmartHR once. SmartHR controls outside access at the company level, so an administrator may need to issue access or allow the connection, and the agent then works within what that access covers.
- 2You choose which agents may use SmartHR. An HR or operations agent needs it; keep it away from agents that do sales or marketing, since the data is about your people.
- 3Reading records, form progress and survey results happens without asking. Sending a request to an employee, editing a record, distributing a document or filing a procedure asks first, and one card can cover a batch.
More in HR and recruiting
Other apps of this kind that agents work in, each with its own page.
Questions people ask
Can an AI agent help with year-end adjustment in SmartHR?
Yes, with the chasing and the checking. The agent tracks who has not finished, where each person stopped and which answers look inconsistent, such as a dependant listed without the matching details. It drafts reminders and a progress summary for managers. Sending reminders asks first, and the final review and filing stay with you and your payroll team.
Do we need a SmartHR administrator to connect it?
Usually, once. SmartHR manages outside access for the whole company, so a person with administrator rights may need to issue access or allow the connection. After that, you choose which agents can use it. Where a step is not covered, the agent works through the SmartHR connection, or in its own browser when the connection does not cover something.
Is employee personal data safe with an AI agent?
The agent can see only what the SmartHR access you connect can see. If your permission settings let you hide items it does not need, such as My Number or bank details, keep them hidden from that access. It never edits a record or sends a request without approval, and you can watch its screen or disconnect it at any time.
Can I brief the agent in English and get Japanese notices?
Yes. You can brief a Monmo AI agent in English or Japanese and ask for results in either. A manager can write the instruction in English while reminders and announcements to employees are drafted in polite Japanese, and you read both versions before anything is sent.